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How do I make a payslip online?
A payslip generator turns the pay period, earnings and deductions into a printable slip, and it does the adding up for you. The preview updates while you type.
- Pick a template from the thumbnails. They already show your details, so you can compare layouts before deciding.
- Fill in the company and the employee. Anything you leave empty is shown as an example in the preview, and the tool tells you which fields still use one before you download.
- Choose the pay period (a month or a custom range) and the pay date.
- Enter each earning and deduction. Empty lines are left off the slip, so you can keep the full list and only fill what applies.
- Press Download PDF. Net pay is also written out in words at the bottom.
Nothing is uploaded. The slip is drawn in your browser, which matters when the numbers are someone's salary.
How are gross pay, deductions and net pay worked out?
Gross pay is every earning added together. Total deductions is every deduction added together. Net pay, also called take-home pay, is the first minus the second.
Here is the sample slip that loads on this page, in dollars.
| Line | Amount |
|---|---|
| Basic salary | 4,500.00 |
| Transport allowance | 150.00 |
| Meal allowance | 120.00 |
| Overtime (10 hours at 30.00) | 300.00 |
| Gross pay | 5,070.00 |
| Income tax | 520.00 |
| Health insurance | 140.00 |
| Retirement plan | 225.00 |
| Total deductions | 885.00 |
| Net pay | 4,185.00 |
If deductions end up larger than earnings, the net pay turns negative and the tool warns you. That usually means a typo, or a loan repayment that needs to be spread over more months.
What should a payslip include?
Requirements depend on the country, so read this as a practical checklist and not as legal advice.
- Employer name, address and, if your country uses one, a registration or tax number.
- Employee name, and usually an ID, position and department.
- Pay period and the date the money was paid.
- Each earning and each deduction on its own line, with the amount.
- Gross pay, total deductions and net pay.
- Bank name and account, if the pay was transferred.
The year-to-date template adds a second column with the running total for the year. Type the real figures into the Year to date box on each line. If you leave it empty the tool estimates it as the current amount times the month number, and it says so on the slip.
How do I add overtime?
Use the Overtime line. Type the hours and the rate for one hour and the amount fills itself in, so 10 hours at 30 gives 300. Half hours work too: 7.5 hours at 40 is 300. Companies calculate overtime in different ways, for example with higher multiples after the first hour, so you can always overwrite the amount.
Can I make payslips for the whole team?
Yes. Add an employee and the new one starts with a copy of the current pay lines, which saves time when many people share the same structure. For a bigger group, download the CSV template, fill one row per person in a spreadsheet, save it as CSV and import it.
When the list is ready you can download the current employee, every slip in one PDF, or a ZIP with one PDF per person. The ZIP is the one to use when each employee gets only their own file.
Which template should I choose?
There are eleven, and they differ in layout, not only in colour.
- Classic table and Minimal are the plain, safe options.
- Modern band and Sidebar profile suit a company with a logo and brand colour.
- Corporate two-column puts earnings and deductions side by side with three signature cells.
- Compact prints two slips on one A4 sheet, one for the employee and one for the company file. With several employees it pairs different people instead.
- Bank statement uses credit and debit columns and shows where the money was paid.
- Elegant uses a serif face and dotted leaders.
- Bold net box leads with the take-home figure.
- Indonesian slip gaji follows the layout common in Indonesia, with a receipt line for the employee to sign.
- Detailed with YTD adds the year-to-date column.
Does it calculate tax or social security?
No, and that is deliberate. Rates and thresholds change, and they differ by country and by person, so you type the tax and contribution amounts from your own calculation. For Indonesian payroll there is one optional shortcut: buttons that fill the employee share of BPJS Kesehatan (1%), JHT (2%) and JP (1%) from the basic salary. Wage ceilings and rates can change, so check the current rules before using the result.
Frequently asked questions
How do I make a payslip online?
Pick a template, enter your company and the employee, set the pay period, then fill in the earnings and deductions. The gross pay, total deductions and net pay update as you type. Press Download PDF when the preview looks right.
What should a payslip include?
The employer and employee names, the pay period and pay date, each earning and deduction with its amount, the gross pay, total deductions and net pay. Many employers also add an employee ID, position, and bank details. Local rules decide what is required, so check them for your country.
Can I make payslips for several employees at once?
Yes. Add employees one by one, or import a CSV with one row per person. Then download one PDF for the current employee, a single PDF with every slip in it, or a ZIP with one PDF per employee.
How do I add overtime to a payslip?
Use the Overtime line. Type the hours and the rate per hour and the amount fills itself in: 10 hours at 30 per hour gives 300. You can also overwrite the amount by hand if overtime is calculated another way.
Does the tool calculate income tax or social security?
No. Tax and contributions differ by country, income and employer, so you type those amounts yourself. The only shortcut is an optional set of buttons for Indonesian BPJS employee shares, which multiply the basic salary by percentages you must verify first.
What is the difference between a payslip and a salary slip?
Nothing meaningful. Payslip is the common word in the UK, Australia and much of Europe, while salary slip is used in India, the Middle East and Southeast Asia. Both show what an employee earned, what was taken off and what was paid.
Can I add a company logo, signature and stamp?
Yes. Upload a logo, a photo of a signature on white paper and a company stamp. The white background of the signature drops out on the slip. There is also a Confidential watermark you can switch on.
Is my payroll data uploaded anywhere?
No. The slips are built in your browser and nothing is sent to a server. Drafts are kept only in this browser, so clear them on a shared computer and keep the PDFs you need.