English
How this letterhead generator works
A letterhead generator lets you build a reusable header, and on a few designs a matching footer, for your company's paper without opening a design program. Type your company name, address, phone, email and website once, pick one of 20 layouts, and the tool draws a finished A4 page in your browser. Nothing is uploaded: the logo you add and the text you type stay on your device.
The point of a letterhead is that it stays blank in the middle. Every design here keeps the header short and, where there is a footer, keeps it thin, so the rest of an A4 page (210 x 297 mm) stays free for an actual letter. Turn on "Show a sample letter in the preview" and the page fills in with a short example, the quickest way to judge whether your margins and header height leave enough room before you commit to a design.
Which of the 20 templates should I pick?
All 20 use the same company details, so switching costs nothing. A few patterns help narrow it down:
- Law firms, consultancies and government-style offices read better with a formal design: Law Firm, Formal Institutional, Consulting Serif or Finance Conservative. These use a centred or right-aligned block and a hairline rule instead of colour.
- A studio, agency or startup usually wants colour: Colour Bar, Startup Gradient or Creative Agency put an accent colour right at the top where it gets noticed first.
- Printing on a home inkjet and want to save ink? Minimalist or Classic Left use the least background colour while still looking deliberate.
- Need a footer with contact details at the bottom too? Use Footer Band, Real Estate or the dedicated Letterhead + Footer pair, which styles both ends of the page to match.
| Template | Layout | Works well for |
|---|---|---|
| Classic Left | Logo and name left, thin rule, contact below | Most small businesses and freelancers; a safe default |
| Centered Formal | Everything centred, double rule | Law offices, notaries, formal correspondence |
| Minimalist | Large light type, no colour block | Studios and consultants who want restraint |
| Colour Bar | Solid colour band across the top | Brands with one strong accent colour |
| Footer Band | Plain header, coloured contact footer | Pages where the header needs to stay quiet |
| Formal Institutional | Centred text framed by double rules, no emblem | Offices and institutions that need a formal look without an official seal |
| Letterhead + Footer | Matching header and footer band | Companies whose printed stationery always needs both |
When in doubt, start with Classic Left: the design most recipients expect, and the one with the most body space on this list.
What size and margins does a letterhead need?
Every template is built for A4 (210 x 297 mm), the paper size used almost everywhere outside the US, Canada and parts of Latin America. Headers sit between 16 and 56 mm tall depending on the design, and the side margins are a fixed 18 mm, close to the default one-inch margin in most word processors, so text added later at normal margins lines up under the header without extra adjustment.
A letterhead does not need bleed or crop marks the way a business card does, since it is printed on a full sheet and never trimmed, so the PDF is exactly what comes out of the printer. Print at 100% scale; "fit to page" can shrink the page and shift the margins by a millimetre or two.
How do I actually write a letter on this?
This tool is not a word processor, so there is no typing area on the page itself. Three practical options: print the blank PDF onto a stack of paper and feed that same paper back into your printer whenever you print a letter from Word or Pages, the way offices used pre-printed letterhead before PDFs existed; insert the downloaded PNG as a background image in Word (Design, Watermark, Custom Watermark, Picture) or Google Docs and type on top as usual; or open the PDF in an editor that supports a text box.
Whichever route you pick, leave at least 10 mm of clearance below the header and above the footer, if your design has one, so your first and last lines do not crowd the design.
Can I use this for an official or government letter?
The Formal Institutional design gives a plain, serious look with a double rule and centred typography, suited to an office, school or association that wants a formal letterhead. It has no seal, crest or coat of arms; it is a visual style only, not a copy of an authentic government document. For an actual official letterhead, use the template your agency issues rather than one built here.
Common questions about putting a logo on a letterhead
A logo saved as a PNG with a transparent background sits on a coloured header without its own white box, which is why the coloured templates (Colour Bar, Startup Gradient, Retail Bold, Industrial Bold) look cleaner with a transparent PNG than a JPG, which carries a small white rectangle on a coloured background. The tool scales any logo down to a maximum of 700 pixels on its longest side before storing it, which keeps the saved draft small without affecting print sharpness, since the letterhead is drawn at 300 dpi regardless of the source image's resolution.
Frequently asked questions
What should a company letterhead include?
Your company name, logo if you have one, and enough contact details for a reader to reach you: address, phone, email and website. A tagline is optional. Keep it to the top (and, if you like, a thin footer band) so the middle of the page stays free for the actual letter.
What size should a letterhead be?
A4 (210 x 297 mm) for almost everywhere outside North America, which is what every template here uses. If your printer only takes US Letter (8.5 x 11 in), most home and office printers will scale an A4 PDF to fit the tray automatically; for an exact match you would need a different page size, which this tool does not offer yet.
Can I use this as a letterhead template for Word?
Not directly. This tool exports a finished PDF and PNG, not an editable .docx. A common workaround: print the PDF letterhead onto paper and use that paper in your printer when printing ordinary Word letters, or insert the PNG as a background image behind your text in Word (Design tab, Watermark, or Insert a picture and send it to back).
Do I need bleed or crop marks for a letterhead?
No. A letterhead is printed on a full A4 sheet, not trimmed down like a business card, so there is no cut line to allow for. Just print the PDF at 100% scale (not "fit to page") and the margins come out exactly as designed.
How do I put my own letter text on the letterhead?
Download the blank PDF, then either print it and type or write your letter on the physical paper, or open the PDF in any PDF editor that lets you add a text box, or insert the downloaded PNG as a background image in Word, Google Docs or LibreOffice and type your letter on top of it.
Can I use a transparent logo?
Yes, a PNG with a transparent background sits more cleanly on a coloured header than a logo with a white box around it. On templates with a solid colour header, a logo with a transparent background keeps the header colour showing through around it.
Is my company data uploaded anywhere?
No. The letterhead is drawn in your browser and nothing is sent to a server, including the logo you upload. Your last draft is saved only in this browser so you can come back to it, and you can clear it any time with Reset.
Why does the preview already show a company name and address?
Empty fields show example text so you can judge a design before typing anything. Type in any field and your text replaces the example there; clear the field and the example comes back. The download warns you if any field is still showing its example.